Managing Collaboration Access
Inviting Collaborators
Once your Collection is in the Shared Collections folder, you can invite others to collaborate.1
Access Collection Settings
Click on the options menu (vertical kebab) next to the shared Collection and select
Share or Click the “Share” button on the shared Collection.2
Add Collaborators
In the panel that appears, enter the email addresses of your collaborators and either click
Add or press return/enter on your keyboard.3
Send Invitations
Click “Send Invites” to grant access to the specified users.
Inviting collaborators
What happens after inviting?
What happens after inviting?
- Existing Storytell users will automatically join the Collection.
- New users will receive an email invitation to join Storytell and access the shared Collection and will apear under
Pending invites. - Invitees will have access to all sub-Collections and assets within the shared Collection.
- Collaborators gain full access to:
- All stored assets
- Chat histories and SmartChats™
- Ability to add/edit content, and chat with any existing SmartChats™
Inviting Collaborators Using a Link
Collection under Shared Collections can also be shared with anyone who has link to it.1
Access Collection Settings
Click on the options menu (vertical kebab) next to the shared Collection and clicklick the
Invite button on the shared Collection.2
Generate a Shareable Link
In the panel that opens, select the
Anyone with Link tab, and click the Generate Link button. This will create a link you can share to invite others to the Collection.3
Share Invitation Link
After copying the link, you can share it through any communication channel you prefer.
Invite Using a Link
Inviting Your Whole Company
1
Access Collection Settings
Click on the options menu (vertical kebab) next to the shared Collection and select
Share or Click the “Share” button on the shared Collection.2
Add Collaborators
In the panel that appears, switch to the
Entire Comany t3
Send Invitations
Click
Enable to grant access to everyone in your company.Inviting your whole company
This will not work with public domains like gmail.com, yahoo.com, etc.
Remove Collaborators from a shared Collection
1
Access Collection Settings
Click on the options menu (vertical kebab) next to the shared Collection and select
Share or Click the “Share” button on the shared Collection.2
View and Modify Collaborators
In the panel that appears, click on
Remove next to the user you want to remove from the shared Collection3
Confirm
In the popup that appears, confirm the removal twice to proceed.
Remove collaborators
Revoke pending invites
For new users underPending invites, you are able to revoke their access before they have accepted the email invitation.
1
Access Collection Settings
Click on the options menu (vertical kebab) next to the shared Collection and select
Share or Click the “Share” button on the shared Collection.2
View and Modify Collaborators
In the panel that appears, click on
Revoke next to the new user you want to remove from the shared Collection. There will be no further confirmation message.Revoke collaborator invite
Regularly review your shared Collections to ensure only the right people have access.
Important Considerations
Collaboration Limitations
Collaboration Limitations
- Users can only be invited to a Collection once and cannot accept the same invite multiple times.
- Moving a shared Collection back to Personal Collections will revoke access for all collaborators except the owner.
- Sharing a Collection grants access to all its sub-Collections, stored assets, and SmartChats™.
Exercise caution when sharing Collections containing sensitive information. Always double-check the email addresses of invitees to ensure you’re granting access to the right people.
Permission Hierarchy
Access Levels
Access Levels
| Role | Permissions |
|---|---|
| Owner | Full edit/delete/share rights |
| Collaborator | Add content + SmartChat™ access |
Inheritance Rules
Inheritance Rules
- Shared parent Collections grant access to all children as well as their stored assets and SmartChats™.
Joining a Collection via Shared Invitation Link
1
Receive and Access the Invitation Link
- You will receive an invitation to join a Collection in the form of a clickable link. This link may be sent via email, messaging app, or any other communication method.
- Click the invitation link. This will open Storytell in your web browser.
2
Registration/Account Creation (If Necessary)
- If you do not have an existing account: You will be prompted to register for a new account.
- If you already have an existing account: You may be prompted to log in.
3
Access the Collection
- After successful registration/login, the system should automatically accept the invitation and redirect you to the Collection you were invited to join.
4
Engage With the Collection
- Your access to the shared Collection now includes a range of collaborative tools. To fully engage:
- Start Chatting: Start engaging with the Collection using the chat features.
- Content Access: You have read and edit permissions, which allows you to review and contribute to the Collection.
- File Sharing: Upload files to share resources with other Collection members.
Access Collection Invitations