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Managing Collaboration Access

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Inviting Collaborators

Once your Collection is in the Shared Collections folder, you can invite others to collaborate.
1

Access Collection Settings

Click on the options menu (vertical kebab) next to the shared Collection and select Share or Click the “Share” button on the shared Collection.
2

Add Collaborators

In the panel that appears, enter the email addresses of your collaborators and either click Add or press return/enter on your keyboard.
3

Send Invitations

Click “Send Invites” to grant access to the specified users.

Inviting collaborators

  • Existing Storytell users will automatically join the Collection.
  • New users will receive an email invitation to join Storytell and access the shared Collection and will apear under Pending invites.
  • Invitees will have access to all sub-Collections and assets within the shared Collection.
  • Collaborators gain full access to:
    • All stored assets
    • Chat histories and SmartChats™
    • Ability to add/edit content, and chat with any existing SmartChats™
As a Collection owner or collaborator with appropriate permissions, you can manage access to shared Collections. Collection under Shared Collections can also be shared with anyone who has link to it.
1

Access Collection Settings

Click on the options menu (vertical kebab) next to the shared Collection and clicklick the Invite button on the shared Collection.
2

Generate a Shareable Link

In the panel that opens, select the Anyone with Link tab, and click the Generate Link button. This will create a link you can share to invite others to the Collection.
3

Share Invitation Link

After copying the link, you can share it through any communication channel you prefer.

Invite Using a Link

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Inviting Your Whole Company

1

Access Collection Settings

Click on the options menu (vertical kebab) next to the shared Collection and select Share or Click the “Share” button on the shared Collection.
2

Add Collaborators

In the panel that appears, switch to the Entire Comany t
3

Send Invitations

Click Enable to grant access to everyone in your company.

Inviting your whole company

This will not work with public domains like gmail.com, yahoo.com, etc.

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Remove Collaborators from a shared Collection

1

Access Collection Settings

Click on the options menu (vertical kebab) next to the shared Collection and select Share or Click the “Share” button on the shared Collection.
2

View and Modify Collaborators

In the panel that appears, click on Remove next to the user you want to remove from the shared Collection
3

Confirm

In the popup that appears, confirm the removal twice to proceed.

Remove collaborators

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Revoke pending invites

For new users under Pending invites, you are able to revoke their access before they have accepted the email invitation.
1

Access Collection Settings

Click on the options menu (vertical kebab) next to the shared Collection and select Share or Click the “Share” button on the shared Collection.
2

View and Modify Collaborators

In the panel that appears, click on Revoke next to the new user you want to remove from the shared Collection. There will be no further confirmation message.

Revoke collaborator invite

Regularly review your shared Collections to ensure only the right people have access.

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Important Considerations

  • Users can only be invited to a Collection once and cannot accept the same invite multiple times.
  • Moving a shared Collection back to Personal Collections will revoke access for all collaborators except the owner.
  • Sharing a Collection grants access to all its sub-Collections, stored assets, and SmartChats™.
Exercise caution when sharing Collections containing sensitive information. Always double-check the email addresses of invitees to ensure you’re granting access to the right people.

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Permission Hierarchy

RolePermissions
OwnerFull edit/delete/share rights
CollaboratorAdd content + SmartChat™ access
  • Shared parent Collections grant access to all children as well as their stored assets and SmartChats™.
1

Receive and Access the Invitation Link

  • You will receive an invitation to join a Collection in the form of a clickable link. This link may be sent via email, messaging app, or any other communication method.
  • Click the invitation link. This will open Storytell in your web browser.
2

Registration/Account Creation (If Necessary)

  • If you do not have an existing account: You will be prompted to register for a new account.
  • If you already have an existing account: You may be prompted to log in.
3

Access the Collection

  • After successful registration/login, the system should automatically accept the invitation and redirect you to the Collection you were invited to join.
4

Engage With the Collection

  • Your access to the shared Collection now includes a range of collaborative tools. To fully engage:
    • Start Chatting: Start engaging with the Collection using the chat features.
    • Content Access: You have read and edit permissions, which allows you to review and contribute to the Collection.
    • File Sharing: Upload files to share resources with other Collection members.

Access Collection Invitations